FINANCE, AUDIT & RISK, AGM, ACCOUNTS & ANNUAL REPORT (AO/CFO)
MINUTES OF THE AGMA) CRANFORD COMMUNITY COLLEGEANDB) CRANFORD COMMUNITY TRADING COMPANYHELD ON WEDNESDAY 18 DECEMBER 2024 AT CRANFORD COMMUNITY COLLEGE |
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1. MINUTES OF THE PREVIOUS AGM (DECEMBER 2023)
- The AGM NOTED that the minutes of the previous AGM (for both companies), held in December 2023, had been UNANIMOUSLY AGREED at the spring 2024 meeting and the AGM UNANIMOUSLY RATIFIED them as an accurate record with no matter arising (that will not be covered in this agenda).
- For the record, the ATB NOTED that the CFO and Accounting Officer are not the same person in accordance with the requirement added to the Trust Handbook 2024.
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2. ANNUAL REPORT AND COMPANY ACCOUNTS (previous FY, 2023-24)
- Annual Reports and Financial Statements (ARFS)
- These were presented by the CFO and AGREED by the meeting.
- The meeting NOTED that Academy Trusts are independent charitable companies and are required to prepare an annual report and financial statements covering the financial period to the 31 August each year.
- The meeting NOTED that the academy financial year mirrors the academic year (i.e., from 1 September to 31 August) and that the ARFS must be submitted to the ESFA by 31 December each year.
- The meeting NOTED that at various points during the year (in at least two visits), the Responsible Officer (Williams Giles) tests the financial controls through independent internal scrutiny. The meeting NOTED that the audit methodology can be found within the Internal Scrutiny Report,
- The meeting NOTED that, after the financial year end, the annual accounts are audited by independent registered auditors.
- The meeting NOTED that the webpage is updated after the accounts have been agreed at the AGM.
- The meeting NOTED that the accounts must be submitted to the ESFA by 31 December 2024.
- The meeting NOTED that the accounts and annual report (submitted to the ESFA) must be signed by the Chair of the Academy Trust, the academy's Accounting Officer and the academy's independent, external auditors along with the Letter of Representation (LOR) following the AGM.
- The meeting NOTED that the annual report contains a summary of trustee attendance for each whole financial year.
- The meeting NOTED that meeting attendance in the current year is published, normally once minutes have been agreed at a subsequent meeting (in person, or via communications media), on the 'Trustees and Key Staff' page of the website.
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A. CRANFORD COMMUNITY COLLEGE (2023-24)
The meeting NOTED the MANAGEMENT LETTER 2023-24 (External Audit Report) for CRANFORD COMMUNITY COLLEGE, which was reviewed through an oral report by the CFO,
The meeting NOTED the audit methodology, which can be found within the final management letter.
The Management Letter contains NO ISSUES that auditors needed to draw to the attention of Trustees and NO RECOMMENDATIONS,
The AGM NOTED that there were no new recommendations from 2023-24.
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B. TRADING COMPANY (2023-24)
The meeting NOTED that the Management Letter contains NO ISSUES that auditors needed to draw to the attention of Trustees and NO RECOMMENDATIONS pertaining to the Trading Company.
The Annual Report and Accounts for 2023-24 were received and UNANIMOUSLY ENDORSED for:
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A. Cranford Community College (Company Number: 755981)
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B. Cranford Community Trading Company Limited (Company Number: 08932105).
- The meeting NOTED that the next confirmation statement for Cranford Community College will need to be submitted by 31 March. The accounts for Cranford Community College up to the previous 31 August will also filed be with Companies House by 31 May each year.
- The meeting NOTED that the annual reports and financial statements for at least the previous two financial years (September - August) are also always available on the academy’s website.
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3. REVIEW & APPOINTMENT OF AUDITORS (current FY, 2024-25)
- THE RECKNOER was UNANIMOUSLY INVITED TO CONTINUE for 2024-25 as the academy's and the Trading Company's Independent, External Auditors.
- Williams Giles was UNANIMOUSLY RE-APPOINTED for 2024-25 as the academy's Independent, 'Responsible Officer' (Internal Scrutineers).
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4. DISCLOSURE OF AUDITORS’ REMUNERATION (2023-24)
The meeting NOTED that the auditor remuneration for the year covered by the audit of the previous financial year as follows:
- THE RECKONER, £18,660
- Williams Giles, £3,465
and NOTED the fees for:
- Legal services contracted to Winckworth Sherwood, £7, 475
- HR/Finance Advisory Services from CEFM (£3,260) including its subsidiary OHP, Medigold
- HR Support Services from Hounslow Council’s Schools HR and CAS (£7,665)
- Finance Support - Strategy and Soundingboard, £4,265
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5. APPOINTMENT OF TRUSTEES
The meeting NOTED the election of staff trustees in accordance with the existing funding agreement for Cranford Community College,
6. MEMBER PROPOSED RESOLUTIONS 2024
The AGM NOTED that there were NO RESOLUTIONS PROPOSED for either Cranford Community College or Cranford Community Trading Company Limited and hence no corresponding Member Votes, and there was no other business.
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7. NOTICE OF NEXT AGM MEETING
The meeting UNANIMOUSLY AGREED that notice of the next AGM be posted on the academy website as follows:
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NOTICE OF THE ANNUAL GENERAL MEETING (AGM) 2025The annual report and company accounts for the financial year (up to 31 August each year) are discussed and agreed annually at the academy's Annual General Meeting (AGM) which is open to the public and normally held in December each year. Notice is hereby given that the Annual General Meeting for:
The meeting will be held with the public and externals attending in person in accordance with any necessary community health precautions in winter 2024/25.
TO ATTEND THE MEETING: You must register at least 48 hours in advance by providing your name, email address, phone number and connection with the academy on an email to clerking@cranford.hounslow.sch.uk (Company Secretary & Governance Professional) The date, time, location, and agenda for the next AGM is advertised in advance on this website: DATE: THURSDAY 18 DECEMBER 2025 TIME: 4.30PM
LOCATION: PROFESSIONAL LEARNING CENTRE, CONFERENCE ROOM 1. CRANFORD COMMUNITY COLLEGE, TW5 9PD Visitors must report to Reception and sign-in electronically there by selecting their name on the Inventry machine. Their photo ID much be always visible whilst on-site and will be checked prior to admission to the AGM. PROPOSING RESOLUTIONS Please notify the Company Secretary if you wish to propose a resolution: By email to clerking@cranford.hounslow.sch.uk or By letter to The Clerk (AGM MATTERS), Cranford Community College, High Street, Cranford, Hounslow TW5 9PD Proposed resolutions MUST be correctly received by 12 noon on Thursday, 20 November 2025. Important Note: Members are entitled to appoint a proxy to attend and vote on their behalf at the AGM. AGM 2025 AGENDA 1. Minutes of previous meeting(s) 2. Reports and Accounts 2024-2025 DRAFT Annual Accounts & Annual Reports 2024-25 will be presented at the meeting by the Chair / CFO 3. Appointment of Auditors 2025-2026 To review, re-appoint or agree to procure external auditors (Currently The Reckoner) / Internal Scrutineers (Currently Williams Giles) 4. Disclosure of Auditors’ Remuneration for the audit of the Financial Year 2024-25 Confirmation of auditors’ fees (presented at the meeting by the CFO) The auditor remuneration for the year covered by the audit of the previous financial year (2024-25) is as follows:
and NOTED the fees for:
5. Appointment of Charity trustees 2024-2025 Appointment, confirming appointments in the year and nominations (Details will be included in the Annual Report, on this website and on the GIAS website). 6. Members proposed resolutions 2025 Details will be given once proposed resolutions are received. Proposed resolutions should be sent to the Secretary by noon (14 days prior to the date of meeting). A revised agenda may be issued by (7 days prior to the meeting) if necessary. The annual report and accounts are submitted to the Education and Skills Funding Agency (ESFA), normally by the following 31 December, and filed with Companies House normally by the following 31 May. From 2020 onwards, the annual reports and financial statements for, at least, the previous two financial years (September - August) will always be available on this web page (see above). |
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ANNUAL REPORTS & FINANCIAL STATEMENTS
The webpage is updated once the accounts have been agreed at the AGM and submitted to the ESFA (normally in late December or early January). This is now complete for 2023-24.
2024-2025 (To be posted in January 2026)
Summary Register of Interests Declared by Trustees
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The up to date summary register of interests of the Members, Trustees and the Accounting Officer of the Academy can each be found on the 'Trustees and Key Staff' page of this website CLICK HERE NEXT UPDATE: OCT 2025 |
Signed Documents Received by the Clerk 2024-25
2024-25 |
Annual Declaration of Interest(s) | Disqualification from Serving on a GB/AT | Protocol for the Academy Trust | Financial Management Competencies |
| Jenny Lewis (Chair) | √ | √ | √ | √ |
| Jennie Lewis (Vice Chair) | √ | √ | √ | √ |
| Shafia Haroon | √ | √ | √ | √ |
| Taz Virdee | √ | √ | √ | √ |
| Tammy Jenkins | √ | √ | √ | √ |
| Milton Venancio Ferreira | √ | √ | √ | √ |
Academies Financial Handbook (AFH),Cranford's Local Financial Procedures & Guidance (LFPG), Internal Scrutiny Reports and External Audit (Management Letter).
The Academies Financial Handbook (AFH), now known as the Academies Trust Handbook (ATH), is reviewed, updated if necessary, and published annually by the Education and Skills Funding Agency (ESFA), normally late in the summer term each year for implementation from 1 September each year.
The ATH is designed to help Academy Trusts to understand and comply with public standards of financial accountability.
The ATH sets out the financial management, control and reporting requirements which apply to Academy Trusts.
The annually updated ATH takes immediate effect from 1 September each year and is posted on the website on or before that date and formally adopted by the ATB either in the last meeting of the summer term before the new financial year or at the first meeting in the new financial / academic year.
The updated ATH is reviewed formally each year so that all trustees understand any changes and it is formally adopted by the Academy Trust as confirmation that the changes have been noted and understood.
The ATB simultaneously reviews, agrees changes if necessary or confirms, Cranford's Local Financial Procedures and Guidance (LFPG).
Together, the ATH and the LFPG ensure that there is an adequate framework of monitoring, controls, procedures and policies:
- To ensure excellent financial management and sensible investment,
- To deter and prevent fraud,
- To demonstrate probity,
- To encourage good value for money, and
- To achieve Cranford Community College's local vision, objects, aims, and ambitions.
Cranford Community College’s local financial procedures and guidance (LFPG) sets out and/or exemplifies the practical detail necessary to complement the strategic and broad content set out in the Academies Trust Handbook and to achieve the academy's local vision and objects.
2024-2025Cranford's Local Financial Procedures and Guidance (LFPG): LFPG 2024-25 Internal Scrutiny Report 2024-25 (To be published September 2025) External Audit Report 2024-25 (To be published December 2025)
2023-2024Cranford's Local Financial Procedures and Guidance (LFPG): LFPG 2023-24 Internal Scrutiny Report 2023-24
ARCHIVE2022-23 Internal Scrutiny Report 2022-23
2021-22 Internal Scrutiny Report 2021-22
2020-21
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The following may be found Trustees and Key Staff page of this website, Trustees / Member Lists and Current Terms of Office Clerk / Company Secretary Contact Details Up to date register of Interests for Members Trustees and the Accounting Officer Organisational Structure of the Academy Trust Trustee Meeting Attendance for the last / current year Chairs of Committees Company Registration Number and address of registered office Company Registration Certificate (Certificate of Incorporation), Articles of Association, Memorandum of Understanding, Funding Agreement, Collaboration Agreement(s) Key Management Personnel (KMP) |
STRATEGIC DOCUMENTS
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In October 2024, the ATB UNANIMOUSLY AGREED THAT 'NO CHANGES' ARE REQUIRED TO THESE DOCUMENTS FOR 2024-25. They will roll forward from previous year without amendment. Current Terms of Reference: Audit, Compliance and Risk Committee. The Audit, Compliance and Risk Committee terms of reference may be found HERE Current Terms of Reference: Finance and Monitoring Committee. The Finance and Monitoring Committee terms of reference may be found HERE Current Terms of Reference: Safeguarding, Wellbeing and Health and Safety Committee. The Safeguarding, Wellbeing and Health and Safety Committee terms of reference may be found HERE The Current Anti-Fraud Policy Checklist. The anti-fraud checklist can be found HERE The Current Conflicts of Interest Policy. The Conflicts of Interest Policy may be found HERE The Current Charging and Remissions Policy. The Charging & Remissions Policy may be found HERE The Current Trustee Conduct Protocols. The trust board protocols can be found HERE The Current Chair and Vice Chair Election Procedures: These can be found HERE The Current DBS & Disqualification Declaration Tool: These can be found HERE The Current Skills Audit Tool. The Annual Skills Audit Tool can be found HERE The Current Financial Competencies Audit Tool. The Annual Financial Competencies Audit Tool can be found HERE The Current Critical Incident, Contingency and Recovery Plan. The plan can be found on the Key Policies page and a copy is added HERE ESFA 'Musts' Questionnaire. The ESFA 'Musts' questionnaire can be found HERE The Current Scheme of Delegation. The scheme of delegation may be found HERE All documents last reviewed: 24 OCT - 17 DEC 2024
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Whistleblowing Policy (Current)General Principles: Whistleblowing encourages and enables employees to raise any serious concerns within the academy rather than overlooking a problem or ‘blowing the whistle’ outside.
A full copy of the current policy is posted in the staff secure area of the academy's website, along with the full range of HR policies and procedures and other important employee information. The purposes of the academy's Whistleblowing Policy are: To encourage colleagues to raise serious concerns within the academy so that they can be addressed and remedied internally. To provide colleagues with a clear and safe route for reporting genuine, serious concerns. To gather information about concerns and, once evaluated and/or investigated, to determine whether further action needs to be taken. Where it is decided that further action is necessary, this will be conducted under the appropriate HR policy. It is the duty of all colleagues to raise any serious concerns about known, or probable wrongdoing through this policy. Colleagues who reasonably raise a genuine concern without malice will not be at risk of losing their job or suffering any form of retribution as a result. If colleagues make malicious or deliberately disproportionate allegations or use the policy for harassment of other colleagues or for personal gain, action may be considered under the disciplinary policy. Complaints relating to an individual’s personal circumstances should not be raised under the whistleblowing policy. Where colleagues are aggrieved about issues directly affecting them, they should use the academy's Grievance Procedure to pursue their concerns which can also be found, along with all HR policies, in the staff secure area of the academy's website. If an employee has a genuine concern about suspected serious wrongdoing at work, they should report it, and may do so under this Policy. ‘Wrongdoing’ covers a wide range of matters including criminal offences, failure to comply with legal obligations, miscarriages of justice, financial maladministration, endangering the health or safety of individuals and damage to the environment. It additionally covers the deliberate concealment of any of the foregoing. The ATB HAS UNANIMOUSLY AGREED TO NO CHANGES TO THE POLICY FOR 2024-25 The full Whistleblowing Policy 2024-2025 can be found HERE Other Trust Policies may be found on the Key Policies page and/or the relevant page (e.g., Admissions) |
RISK REGISTERRisks and Risk Assessments may dynamically change throughout the year by agreement between the Chair and Accounting Officer: The next cycle of updates will complete by January 2026, when the review cycle starts again. Risk Register 2025-26: The contemporary risk register is found HERE (last updated 24 April 2025) The AT is aiming to research commercial risk assessment tools suitable for education. |
OTHER FINANCE DOCUMENTS
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The academy general annual grant allocation guide sets out a detailed explanation of each aspect of the allocation statement:
More information on academies revenue funding, including information on funding paid outside of GAG is found HERE
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TRADING SUBSIDUARY: CRANFORD COMMUNITY TRADING COMPANY LIMITEDClick the following links for Cranford Community Trading Company Limited's Local Financial Procedures. These substance of these have been the same since inception in 2017, but minor changes were made in from September 2021 to reflect changes in personnel. Cranford Community Trading Company Limited (Company number: 08932105; Incorporated 11th March 2014) is the Academy's not for profit, trading subsidiary for related activities, including education and management consultancy. On 1 September 2021, Kevin Prunty was replaced as Director of the Trading Company by Mr John Lyden and is employed as its CEO / Accounting Officer. The Filing History for this company can be found HERE |
Executive Pay 2024-25 (> £100,000): 2 EMPLOYEES
| EMPLOYEE | SALARY |
|---|---|
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CHIEF EXECUTIVE |
£149,750 (FIXED) |
| CHIEF OPERATING OFFICER |
£130,464 |
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CO-HEADTEACHER (RBE) |
£103,013 |
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CO-HEADTEACHER (RIN) |
£103,013 |
CLICK HERE TO 'CONTACT US'
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