PRIVACY NOTICES (LOGISTICS)
UK GDPR • Data Protection Act 2018
Our Commitment to Data Protection & Privacy
We collect and use data only as necessary to support learning, run the school, and meet our legal and safeguarding duties. We are registered with the the Information Commissioner’s Office (ICO) as a data controller.
Clear & Accessible
Plain-English summaries with quick links for families and staff.
Secure
Safe by Design
We protect your information and only keep it for as long as needed.
Supportive
Your Rights
Access, correct, or object to processing. Contact our DPO for help.
GDPR Notice for Applicants
Data Protection Act 2018 • UK GDPR
1. Purpose & Lawful Basis
▾
We collect and process personal data from applications to manage admissions and meet our legal obligations under education and safeguarding legislation.
-
Legal obligation – to comply with statutory duties
-
Public task – tasks carried out in the public interest/official authority
2. How Long We Keep Your Data
▾
Unsuccessful applications: retained only as required to meet statutory or regulatory requirements.
Successful applications: data becomes part of the student record and is kept for the duration of study and in line with our retention policy thereafter.
3. Your Rights
▾
-
Access your data
-
Request correction or erasure (where appropriate)
-
Object to or restrict processing in certain cases
-
Complain to the ICO if you are concerned about misuse
4. Providing Your Data
▾
You are under no statutory obligation to provide personal data. If you do not provide certain information, we may be unable to process your application properly or at all.
5. Contact the DPO
▾
Use the drop-down on our Contact Us page or write to:
Data Protection Officer
Cranford Community College
High Street, Hounslow, TW5 9PD
GDPR Notice for Parents & Pupils
Data Protection Act 2018 • UK GDPR
1. The Data We Collect
▾
-
Personal details (name, address, contact info)
-
Characteristics (e.g., language, nationality, FSM eligibility)
-
Attendance, assessment, behaviour records
-
Safeguarding, medical and health information
-
SEN details; photographs and activity participation
-
Parent/carer and emergency contact details
2. Why We Use This Data
▾
To support learning and welfare, monitor progress, provide pastoral care, fulfil safeguarding and health duties, assess educational quality, and meet legal obligations.
Lawful bases: legal obligation; public task; and consent (for optional uses like publicity photos – you may withdraw consent at any time).
3. How Long We Keep Data
▾
We keep data only as long as necessary to meet statutory and operational needs. When a pupil leaves, key records follow to the next school; others are retained or securely deleted under our retention policy.
4. Sharing Information
▾
We may share data with the DfE, Local Authority, exam boards, NHS/school health, social care where required, and trusted software providers under robust data protection agreements. We do not share beyond this without consent unless required by law.
5. Your Rights
▾
6. Contact the DPO
▾
Use the drop-down on our Contact Us page or write to:
Data Protection Officer
Cranford Community College
High Street, Hounslow, TW5 9PD
GDPR Notice for Staff & Job Applicants
Data Protection Act 2018 • UK GDPR
1. The Data We Collect
▾
-
Contact details; employment history, qualifications, references
-
Identity & right-to-work documentation
-
Pay, tax, and pension information
-
Performance, appraisal, and attendance data
-
Next of kin and emergency contacts
-
Medical and absence information
-
DBS checks; equal opportunities monitoring
2. Why We Use This Data
▾
To manage recruitment, employment and payroll; ensure safeguarding, health and safety compliance; support workforce development and performance; and meet legal obligations.
Lawful bases: legal obligation; public task; contract; and consent (for optional items such as publicity photos).
3. Data Retention
▾
Unsuccessful applicants: retained only for the period necessary to meet legal or recruitment review requirements.
Successful applicants: information forms part of the employment record and is retained for the duration of employment and in line with statutory retention thereafter.
4. Data Sharing
▾
We may share data with the DfE, Local Authority, HMRC, pension providers, HR/payroll software, occupational health and DBS services, and regulatory/safeguarding bodies as required by law. We do not share beyond this without consent unless permitted by law.
5. Your Rights & Contact
▾
-
Access, correction, erasure (where appropriate)
-
Object to or restrict processing in certain cases
-
Complain to the ICO
Data Protection Officer
Cranford Community College, High Street, Hounslow, TW5 9PD • Contact Us
© 2025 Cranford Community College • Data Controller (ICO-registered)
Cranford Community College GDPR Privacy Notice
Under data protection law, individuals have a right to be informed about how the academy uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
Cranford Community College is the ‘data controller’ for the purposes of data protection law.
The privacy notices below explains how we collect, store and use personal data about staff and students.
Click on the appropriate category to read the privacy notice that applies to you.
Privacy notice for Staff
Privacy notice for Students
Privacy notice for Parents and Carers
Please also refer to the Data Protection Policy on the website under ‘Key Policies’
♦ A printed copy of this website information is available on request, but please consider the impact on the environment before requesting ♦
♦ Protect the environment and help Cranford to move towards becoming a paperless school during 2026-2031 ♦
NEXT PAGE
